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eCircular edition 7 2012
Online access to Year 12 student information
Year 12 students can check their personal details and enrolments online at https://www.wace.wa.edu.au. From Monday, 24 September 2012, students will also be able to access their WACE practical and written examination timetables online at this address.
To log on, students will need their SCSA student number and other personal identification information.
Students must report inaccurate information to the school for updating.
Year 12 students will also be able to use this address to access their results online from Monday, 31 December 2012.
Students who experience technical difficulties in accessing the information need to contact the Authority at email@example.com or on 9273 6719 (during office hours).
Students may also find the Authority’s social media a convenient way to access information about the WACE examinations and certification. Students can visit:
Moderation and Standards
Feedback on proposed grade distributions
Chris Stone (08) 9273 6365
The Authority is reviewing the proposed grade distributions for course units completed by Year 12 students. The officer responsible for each course will either:
- accept the grades, or
- suggest that the school reviews the number of students in one or more grades (these suggested changes are based on historical data and/or advice provided during any grading review conducted this year).
The report showing this feedback for each course will be available to schools in SIRS from 15 October 2012. The SIRS pathway is:
Reports>Other Reports>Report Type>Moderation>Report>GRD021 – Proposed Grade Distributions Feedback
Schools are required to provide a copy of this report to the relevant teachers.
Teachers and/or HOLAs/teachers-in-charge are required to consider any suggested changes to the grade distribution when determining grade cut-offs and assigning final grades for the course units.
Should the school not agree with the feedback provided by the Authority, the teacher is required to contact the Authority officer responsible for the course by phone or email to discuss the reason for not following the suggested change. The names and contact details of officers are provided below.
Schools are reminded that all marked assessment tasks should be retained or readily accessible as evidence of student achievement, at least until the Authority confirms all grades. For Year 12 students, grades will be confirmed by the end of November.
|All Arts courses (including Music)||Lisa Honczarenko||9273 firstname.lastname@example.org|
|All Business and Computing courses, Career and Enterprise and Workplace Learning||Ian Gaynor||9273 email@example.com|
|All Design and Technology courses||Kim Outtrim||9273 firstname.lastname@example.org|
English and Literature
|John Watson||9273 email@example.com|
|English as an Additional Language or Dialect||Mary Lynch||9273 firstname.lastname@example.org|
|All Health Physical Education courses||Dino Manalis||9273 email@example.com|
|All Home Economics courses||Jennifer Wheatley||9273 firstname.lastname@example.org|
|All Languages courses||Nadia Civa||9273 email@example.com|
|All Mathematics courses||Rom Cirillo||9273 firstname.lastname@example.org|
|All Science courses, Agriculture courses and Aviation||Brian Shepherdson||9273 email@example.com|
|All Society & Environment courses||Mandy Hudson||9273 firstname.lastname@example.org|
What needs to be done to complete the consensus moderation process?
Chris Stone (08) 9273 6365
Schools that have completed the consensus moderation are encouraged to discuss the grading feedback received as part of this process. Where considered necessary, marking and grading in 2013 should be modified to ensure comparability with statewide standards.
Where a school has not participated in the consensus moderation process for a particular course/stage it has been requested to mail the required materials to the Authority for review or, in exceptional circumstances, to negotiate an alternative arrangement with the Authority to validate its grading. Until this validation has occurred the school’s grades for the course/stage will not be approved.
Earth and Environmental Science Stage 3 WACE examination tear-out page
The 2012 WACE Earth and Environmental Science Stage 3 examination will include a tear-out page to assist candidates in transferring information between a geological map and a cross-section. This page will carry the following instructions to candidates:
This page is to be used for transcribing outcrop information only.
You may tear along the perforations (to use this page to transcribe outcrop information for Question 24). Insert this page back into the Question/Answer Booklet once you have completed Question 24.
Materials Design and Technology Stage 3 WACE examination front cover
The Materials Design and Technology Stage 3 WACE examination front covers have been amended. Updated copies have been provided to schools.
In the examination paper structure of Section Three: Sectionalised and extended answer; the number of questions available has been amended from four to five and the number of questions to be answered from four to five. This applies to all three contexts.
All WACE examination front covers are available on the course pages of the Authority website at www.scsa.wa.edu.au/Senior_SecondaryCourses/WACE_Courses.
Students on Notices of Arrangements – uploading enrolments, withdrawals and results
When a student has an approved Notice of Arrangements, they are moved from their school code into the Department of Education Participation Unit, code 9000, and automatically withdrawn from any course unit, VET unit of competency or endorsed program for which they have not received a result.
When schools upload a course enrolment file (ENCOS) to SIRS, the following warning message may appear:
"Warning occurred on record: 21 (Student: 12345678: Doe, Jane). The following errors were found in this record:
This record has been ignored because the student is under DoE/Participation. You cannot enrol Student (Student. 12345678: Doe, Jane) as they are no longer registered with your school as the main provider, they are under 9000 (DoE/Participation). Please contact the School Curriculum and Standards Authority for further information."
Please note this is not an error; it is informing you that no course enrolments or withdrawals can be uploaded to SIRS for this student because the student is on a Notice of Arrangements. You will need to contact the Authority should you need to re-enrol this student.
If the student is still attending your school, and has been transferred erroneously, please advise Lynn Galbraith as soon as possible, to correct the data.
If you are uploading results for a student who has previously been withdrawn from a course unit on transfer to code 9000, you will also receive warning messages similar to the following:
Please note this is also not an error; it means the student has been re-enrolled into the course unit and a result has been recorded for that unit. It will not create a new enrolment if there is not a withdrawal for a specific unit. It will only re-enrol. To receive a green tick to indicate a successful upload, please upload the same file again – the warning messages will not appear as the re-enrolment has already taken place.
“The Course Results (RSCOS): rscos1234y1up.csv has been successfully processed but has recorded the following warnings:
Warning occurred on record: 8 (Student: 12345678: Doe, Jane). The following issue should be noted:
- The student with Student No 12345678 has been re-enrolled to the course unit 2AACF of course ACF.
Warning occurred on record: 23 (Student: 12345678: Doe, Jane). The following issue should be noted:
- The student with Student No 12345678 has been re-enrolled to the course unit 1AAET of course AET.”
Requests for SCSA student numbers for 2013
Effective 15 October 2012, schools may request School Curriculum and Standards Authority (SCSA) student numbers automatically through the student information record system (SIRS) for Year 8 students starting in 2013. Details of how to request SCSA student numbers are in Section 5.1 of the WACE Procedures File, available online at www.scsa.wa.edu.au/internet/Publications/WACE_Procedures_File/WACE_Procedures
For students other than Year 8, schools are encouraged to do an initial search in SIRS for student numbers via Enrolment > Student Enrolment > Find Student Number. If no record is found, schools can email email@example.com and advise the following:
- your school code
- student first name
- student surname
- date of birth
- academic year
- if the student has arrived in WA from overseas or interstate.
This will enable a more comprehensive search to be undertaken before a new number is issued.
Schools with a Year 7 intake that require SCSA student numbers in 2013 need to email firstname.lastname@example.org and advise how many numbers are required and specify that they are for Year 7 students. These numbers can be allocated to your students, but must not be uploaded to SIRS.
Schools who allocated Year 7 numbers to their students in 2012 are requested to utilise the same number for each student, and upload via their SRGDG in 2013 when the students enter Year 8.
Year 12 students to remain on school roll unless advised otherwise
Several schools have uploaded a Student Registration and Demographic File (SRGDG) and registered students with a 1995 year of birth (generally Year 12) as “Left Provider” or “Left Secondary Education”.
The Acts Amendment (Higher School Leaving Age and Related Provisions) Bill 2005, states that the compulsory education period is until:
(i) the end of the year in which the child reaches the age of 17; or
(ii) the child satisfies the minimum requirements for graduation from secondary school established under the School Curriculum and Standards Authority Act 1997.
A student's name can only be removed from the school's enrolment register on
- the advised date the student enrolled at the new school
- the date the district education office advises that the parent has registered for home education
- the date the parent advises that the student is leaving the school to enrol outside the State
- the date that the student tracking officer at the Department of Education advises that the student is deemed to be a child 'whose whereabouts are unknown'
- the date the Participation Unit at the Department of Education advises that a Notice of Arrangements has been approved that does not involve part-time studies at school (this could also be an email from the School Curriculum and Standards Authority)
- the date the school is advised that an exemption from schooling has been granted, or
- the date the school receives advice of enrolment at an interstate school through the ISDTN process.
A student with a date of birth in 1995 cannot be marked as ‘Left’ because they have decided they no longer wish to attend school.
If a student has ceased attending school, then the school should withdraw that student from the course units that have not been completed and upload the enrolment file to SIRS. For course units without a practical exam, this must be done before 28 September, otherwise they will need to be withdrawn manually and a late fee will be charged per course unit changed. Course units with a practical exam can no longer be withdrawn and the student will be marked as absent from the exam. Any achievements must also be uploaded to SIRS.
Students with a ‘Left’ status on SIRS will not receive a statement of results, however students on an approved Notice of Arrangements who will have a current record at 9000 (the Participation Unit at the Department of Education), and who have achieved results in years 11 and/or 12, will receive a statement of results detailing any results achieved at school.