eCircular edition 2 2012

General


Year 12 Information Handbook 2012

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.edu.au

Copies of the Year 12 Information Handbook 2012 will be delivered to schools early in Term 2 for distribution to all Year 12 students and staff working with these students.

This handbook contains information on:
  • requirements to achieve the Western Australian Certificate of Education (WACE)
  • enrolling in course units, confirming enrolments and changing enrolments
  • policy and guidelines for assessment of school work
  • policy and guidelines for WACE examinations, including:
    • enrolling to sit the examinations
    • examination rules and breach of these rules
    • equipment permitted in the examination room
    • special provision for examinations e.g. special examination arrangements and sickness/misadventure
    • accessing examination scripts
  • certifying students’ achievements
  • achievement of School Curriculum and Standards Authority exhibitions and awards.

Schools are asked to encourage students to read this handbook carefully and retain it until after they have received their statements of results at the end of the year.

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WACE brochure in schools soon

Contact
Lani Duckett (08) 9273 6302
lani.duckett@scsa.wa.edu.au

Schools will soon receive the WACE brochure for students entering Year 11 in 2013.

Schools will receive enough copies for their Year 10 students, plus some extras.

The WACE brochure outlines the WACE requirements and provides general information about courses, examinations and reporting. Schools should find it useful in providing advice to parents and students.

For additional copies contact Lani Duckett.

The brochure is complemented by a PowerPoint presentation that schools may wish to use/adapt for parent information sessions. The PowerPoint is available for download from the Authority website at www.scsa.wa.edu.au/internet/Senior_Secondary/The_WACE/WACE_Requirements.

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Curriculum Council reference to remain in syllabuses – for now!

Contact
George Temple (08) 9273 6703
george.temple@scsa.wa.edu.au

Teachers should note that most syllabuses on the Authority website refer to the Curriculum Council. The Authority is in the process of updating syllabus materials. In the meantime, references to the Curriculum Council or the Council in these documents remain valid.

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Courses, VET and endorsed programs


Chemistry numerical answers to three significant figures

Contact
Brigid Lovelock (08) 9273 6792
brigid.lovelock@scsa.wa.edu.au

Chemistry teachers are reminded that changes to the Stage 2 and Stage 3 examination design briefs in the syllabus for teaching and examining in 2012 include an instruction to candidates to ‘express numerical answers to three significant figures and include appropriate units where applicable’.

Please note that marks in the 2012 Chemistry WACE examination may be allocated for the expression of numerical answers to three significant figures and the use of appropriate units.

The 2012 Chemistry Data Sheet for Stage 2 and Stage 3 is available on the Chemistry course page of the Authority website at www.scsa.wa.edu.au/internet/Senior_Secondary/Courses/WACE_Courses/Chemistry.
The content has been updated for this year, the most significant being the inclusion of the names of the elements on the periodic table and the use of revised values for standard conditions to align with IUPAC rulings.

Teachers are strongly urged to make students aware of these changes and provided with the opportunity to complete assessments using the updated data sheet before the 2012 WACE examination.

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Examinations


Aviation examination design brief updated for 2012

Contact
Leon Deleuil (08) 9273 6785
leon.deleuil@scsa.wa.edu.au

All teachers of Aviation are advised that an additional note about preparation time for the flight simulation has been added to the practical examination design brief.

The information for candidates now reads

Arrival time
Candidates are required to report to a supervisor at the examination centre 20 minutes before the scheduled examination time. The supervisor records the candidate’s attendance and directs the candidate to a preparation area.
Preparation time

Candidates will have 15 minutes to review the flight data before the examination.

Examination
A flight simulation of 20 minutes will follow the 15 minute preparation time.

This provision of preparation time will apply in 2012.

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Earth and Environmental Science examination design brief updated for 2012

Contact
Joy Cicchini (08) 9273 6788
joy.cicchini@scsa.wa.edu.au

Following feedback from teachers, the Authority has changed the Permissible items listed in the Stage 2 and Stage 3 examination design briefs for Earth and Environmental Science. This section now reads:

Permissible items
Standard items: pens, pencils, eraser, correction fluid/tape, ruler, highlighters
Special items: blue or black pen, protractor, drawing compass, mathomat, blank A4 page, non-programmable calculators satisfying the conditions set by the Curriculum Council

This change is in the revised syllabus posted on the Authority website in April 2012.

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Insurance cover for candidates sitting the WACE examinations

Contact
Jenny Morup (08) 9273 6709
jenny.morup@scsa.wa.edu.au

The School Curriculum and Standards Authority does not have insurance that covers:
  • accident or injury not involving negligence by the Authority
  • loss associated with student travel, including loss of baggage, cancellation or changes to travel arrangements
  • lost, stolen or damaged property belonging to candidates.

Candidates are encouraged to consider obtaining personal accident and/or travel insurance.

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Marker applications for 2012 WACE examinations

Contact
Examination Logistics (08) 9273 6377
exams@scsa.wa.edu.au

The School Curriculum and Standards Authority is seeking expressions of interest from qualified people interested in marking the practical and/or written WACE examinations.

All applications will be completed online in 2012. People who marked the 2011 WACE examinations should receive a letter explaining how to complete this process.

Those who have not previously marked the WACE examinations will be able to access the online application form from the Authority’s website at www.scsa.wa.edu.au/About_Us/Employment/Current_Vacancies. It will be available from mid May. Applications close on Wednesday, July 4 2012.

Applicants will receive a receipt of submission via email once the application has been processed. All application forms are forwarded to the chief marker. The chief marker selects the markers based on:
  • the number of markers required
  • qualifications
  • previous marking experience
  • teaching experience within the course
  • the need to provide opportunities for new markers.

Applicants wishing to mark practical examinations will be advised about selection by Wednesday, 15 August 2012.

Applicants wishing to mark written applicants will be advised about selection by Friday, 21 September 2012.

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Media Production and Analysis practical submission requirements 2012 and 2013

Contact
Amanda Herbert (08) 9273 6361
amanda.herbert@scsa.wa.edu.au

Media Production and Analysis teachers are advised that the 2011 Practical (Production) submission requirements, which permitted group work from up to three students, will continue for 2012 and 2013.

The Authority will review the practical (production) submission process, including the place of group work, this year. During 2013, advice and support materials will be provided to support teachers with any changes to be first implemented in 2014.

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Online application for Exemption from 2012 WACE examination for VET students

Contact
Nicole Gazey (08) 9442 9401
nicole.gazey@scsa.wa.edu.au
Kathy Pilkington (08) 273 6770
kathy.pilkington@scsa.wa.edu.au

Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au

VET students seeking exemption from sitting the 2012 WACE examinations are required to submit an application to their school. Those students wishing to be enrolled to sit one or more examinations must indicate on the Exemption from sitting the 2012 WACE examinations – VET form which examination/s they wish to sit.

On receipt of a completed form, schools are required to apply, in SIRS, for an exemption for the student from sitting an examination.

The procedure, including the form, is available in Section 9.2.1 of the WACE Procedures file (Exemption from sitting 2012 WACE exams – VET students) and the application mechanism is accessible through SIRS. The WACE Procedures File is available at www.scsa.wa.edu.au/internet/Publications/WACE_Procedures_File.

Schools will be notified of the student exemption application outcome immediately after the information is entered into SIRS.

Completed Exemption from sitting the 2012 WACE examination forms are school records and must not be sent to the School Curriculum and Standards Authority for authorisation.  Forms sent to the Authority for exemption authorisation will not be accepted. These forms must be retained by the school until all achievement data has been accepted and verified and statements of results have been issued by the Authority.

Applications for students seeking exemption from sitting all exams must be completed in SIRS by Wednesday, 4 July 2012.  After this date, this SIRS facility will be locked and no further applications will be accepted.

The following additional procedure is required when a student has indicated he/she wants to sit at least one examination. After the relevant information has been entered in SIRS and authorisation has been received, the school must email an electronic copy of the exemption form, including the details for the courses in which the student wishes to remain enrolled in the examination, to enrolments@scsa.wa.edu.au. Applications for exempt students wishing to remain enrolled to sit one or more examinations must be received at the Authority by Wednesday 11 July 2012.

Please note that all VET enrolments and course unit enrolments must be entered into SIRS for students applying for an exemption before applying. Student applications will not be able to be processed until this information is uploaded into SIRS.

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Practical examination requirements documents for 2012

Contact
Steve Donatti (08) 9273 6359
steve.donatti@scsa.wa.edu.au

The practical examination requirements documents for 2012 have been sent to schools.

If your school is offering courses which have a practical examination and has not received these documents please contact the following officers:

Rick Browner (08) 9273 6312
rick.browner@scsa.wa.edu.au
Asian Languages
Aviation
Design
Materials Design and Technology
Physical Education Studies

Mark Leigh (08) 9273 6795
mark.leigh@scsa.wa.edu.au
Dance
English as an Additional Language/Dialect
Media Production and Analysis
Visual Arts

Ela Majocha (08) 9273 6772
ela.majocha@scsa.wa.edu.au
Drama
European Languages
Music

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Certification


Looking for SCSA student numbers

Contact
Lynn Galbraith (08) 9273 6702
lynn.galbraith@scsa.wa.edu.au

If a student arrives at your school from another school in Western Australia, or even from overseas/interstate – you have the ability to search in the Student information records system (SIRS) for that student’s SCSA number.  All you need is a surname, given name and date of birth:

Go to Enrolments > Student Enrolment > Student Maintenance > Find Student Number

SIRS screen shot

Either leave 2012 in the Year field, or remove and leave blank.

SIRS screen shot

Enter the student’s Family Name, Given Name and date of birth.

SIRS screen shot

Click on Search

SIRS screen shot

If the information you have entered exactly matches the information in SIRS, you will find a result even if the student is not at your school. If you have entered 2012 the following will appear:

SIRS screen shot

If you left the year field blank, you will see the following:

SIRS screen shot

If there are any differences in your information to the information in SIRS (e.g. date of birth is different, Smith is spelt as Smiths etc, then there will be no information found.

In this instance, please send an email to numbers@scsa.wa.edu.au and request the information by typing:

First name Surname Date of Birth Academic Year Previous School (If known)
Jack Smith 20/04/1995 Year 12 ?

The information given above for Jack also shows who his Main Provider is (Department of Education). This would mean that he is probably under a Notice of Arrangements – or may be on the Whereabouts Unknown List (more likely with years 8, 9 and 10).

Using this facility also gives you the student’s previous school and you will know where to send the transfer note.

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Process simplified for student enrolment changes in course units

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au

The Authority has simplified the process for schools to make changes to the duration of unit enrolments uploaded in SIRS.

Previously, if schools needed to change the duration of the course units in which a student was enrolled, the student needed to be successfully withdrawn from a course unit with the original incorrect duration before enrolling the student in the new correct duration. This process required multiple course enrolment uploads to SIRS.

It is now only necessary to ensure that the correct duration is recorded in the school database and to upload the course enrolment file into SIRS. Generally, this process can occur in a single course enrolment upload to SIRS.

The change of duration will take place where the following occurs:

Initial Upload of ENCOS file to SIRS

Consequence of next upload of ENCOS file to SIRS

Course unit Duration Course unit Duration Outcome
3AENG 1 (for semester 1) 3AENG 3 SIRS will over-ride duration from 1 to 3.
3BENG 2 (for semester 2) 3BENG 3 SIRS will over-ride duration from 2 to 3.
3AENG 3 (for year long) 3AENG 1 SIRS will over-ride duration from 3 to 1.
3AENG 3 (for year long) 3AENG 3 SIRS will over-ride duration from 3 to 2.

For school administrative purposes, it is advised that schools continue to manage the duration of reporting groups in their school system (i.e. Reporting to Parents, MAZE or Excel) so that appropriate progress or final results can be entered at the completion of each semester.

Schools are reminded that the Authority requires Year 10–12 student enrolments in all WACE course units to be uploaded into SIRS by Friday, 25 May 2012.

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Registration and demographic upload warning messages

Contact
Lynn Galbraith (08) 9273 6702
lynn.galbraith@scsa.wa.edu.au

When uploading the Student registration and demographic file (SRGDG) to SIRS, schools need to note the warning messages that may be received. These warnings may become errors when you upload your enrolments to SIRS and schools should contact the Authority to fix any issues and avoid errors when uploading their enrolments.

The following warning message may be displayed:

Warning occurred on record: 24 (Student: 12345678: Smith, Sally Ann Of Birth 08/09/1995). The following errors were found in the record:

- This record has been ignored as you are not defined in SIRS as the Main Provider of the Student. Only the Main Provider can update Student Registration details. If you are the Main Provider of the Student, you will need to contact School Curriculum and Standards Authority to get this changed.

This signifies that the student is either registered at another school or is under a Notice of Arrangements and should be on your former roll.

If the student is currently attending your school, please contact the Data Services team at the Authority and request the student be transferred to your school.

The following warning message may also be displayed:

Warning occurred on record: 95 (Student: : Smith, Sally Ann Of Birth 08/09/1995). The following errors were found in the record:

- This record has been ignored as the academic year of student with student number 12345678 does not match with the current record. Please contact the School Curriculum and Standards Authority for further assistance.

This message may signify the following:
  • The student has come to you from another school where he/she was enrolled in a different academic year.
  • You are attempting to move the student from Year 12 to Year 11 at your school.
  • The student has left your school and gone to a different academic year at another school. The new school has already requested a transfer and academic year change.

Please contact the Data Services team at the Authority for advice on how this warning can be fixed.

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Repeat course units and warning message in SIRS

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au

When schools upload their students’ course unit enrolments via the ENCOS file to SIRS, they will receive a warning message if students are repeating course units.

The message will read as follows:
“This student has been enrolled in course unit previously, and may already have been awarded a grade. Completed course units that are repeated do not contribute to the WACE requirements more than once. Please refer to the WACE Manual for details of the current WACE requirements.”

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Requests for Year 8 SCSA student numbers

Contact
Lynn Galbraith (08) 9273 6702
lynn.galbraith@scsa.wa.edu.au

Schools are no longer able to request 2012 Year 8 SCSA student numbers automatically through the student information record system (SIRS).

The change is required to avoid duplication of Year 8 student records in SIRS. The process will be re-activated in late 2012 in preparation for the 2013 intake of Year 8s.

Schools with any new students are requested to:
  • use the search function in SIRS to see if the student has already been allocated a number, or
  • contact the previous school of the student to obtain the number.

If this does not prove successful, then schools are advised to numbers@scsa.wa.edu.au , giving your school code, student full name, date of birth and academic year. A new number will be issued for the student if one has not already been allocated. Please note the new email address for student numbers.

The School Curriculum and Standards Authority will contact the school by email when it discovers a student has a duplicate number. The school will need to update its student database accordingly. Failure to make this update will mean that further data uploads to SIRS will produce an error message.

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Student enrolments in course units

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au

Schools are reminded that the Authority requires Year 10–12 student enrolments in all WACE course units to be uploaded into SIRS by Friday, 25 May 2012.

Section 6 of the WACE Procedures File 2012 provides instructions relating to:
  • extracting data on students enrolled in course units
  • uploading these enrolments into SIRS
  • verifying these enrolments in SIRS.

This information is available on the Authority website at:
www.scsa.wa.edu.au/internet/Publications/WACE_Procedures_File/WACE_Procedures.

The following forms are also due on 25 May 2012:
  • Year 11 equivalent studies for a WACE
  • Overseas full fee-paying student declaration (with the enrolment payment).

These forms can be found either in the WACE Procedures File 2012 or on the Authority website at:
www.scsa.wa.edu.au/internet/Events_and_Forms/Application_Order_Forms.

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Students completing Year 12 over more than one year – clarification

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au
Kathy Pilkington (08) 9273 6770
kathy.pilkington@scsa.wa.edu.au

Some students may require a study program to achieve the WACE which involves more time than the usual two-year pathway of Year 11 followed by Year 12.

Students who complete Year 12 over more than one year are typically not eligible to achieve the WACE in their first year of Year 12 as they are, in effect, splitting a Year 12 program over two years. Students who are enrolled in a pair of Stage 2 or Stage 3 course units must sit the WACE examination in that course in the year they are exiting the course, unless exempt. For example, a Year 12 student studying English Stage 3, Economics Stage 3 and Physical Education Studies Stage 2 in their first year of Year 12 and then Chemistry Stage 3, Mathematics 3A/B and Physical Education Studies Stage 3 the following year, would sit the English and Economics examinations in the first year and the Chemistry, Mathematics and Physical Education Studies Stage 3 examinations in the second year.

In their first year of Year 12, this student would need to request, in writing to the Director, Moderation and Standards, to have their enrolment removed from the Physical Education Studies Stage 2 WACE examination. This is because all Year 12 students enrolled in a pair of Stage 2 or Stage 3 course units are automatically enrolled into the WACE examination for that course.

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Year 12 student enrolments in VET units of competency

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au

Schools are reminded that the Authority requires Year 12 student enrolments in VET to be uploaded into SIRS as soon as possible, but not later than Friday, 22 June 2012.

A school working with a registered training organisation (RTO) needs to ensure that students are enrolled in the relevant units of competency and qualifications. It is important that schools acquire the appropriate documentation from the RTO to confirm enrolments before submitting the data to the Authority. This is also to ensure that accurate information is uploaded in SIRS to avoid issues at the time of providing student achievement reports.

Section 6 of the WACE Procedures File 2012 provides instructions relating to:
  • extracting data on students enrolled in units of competency
  • uploading these enrolments into SIRS
  • verifying these enrolments in SIRS.

This information is available on the Authority website at
www.scsa.wa.edu.au/internet/Publications/WACE_Procedures_File/WACE_Procedures.

It is important to note:
  • that schools delivering VET that is embedded/integrated into a WACE course unit must enrol the students in the units of competency as VET integrated in the ENVET file. No unit equivalence will be given for units of competency delivered and achieved in this manner.
  • VET units of competency and course unit enrolments must be uploaded into SIRS before schools can seek exemption for Year 12 students from sitting WACE examinations. The new online application process requires students’ enrolments to be uploaded into SIRS before proceeding with an application for exemption.

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WACE Year 11 equivalence and recognition of VET and endorsed programs towards the calculation of the C grade average – clarification

Contact
Jenny Offer (08) 9273 6313
jenny.offer@scsa.wa.edu.au

Following enquiries from schools, this item clarifies the minimum requirements to achieve a WACE for students who have been granted block credit for Year 11 studies and who are intending to study VET and/or endorsed programs in Year 12. Credit for Year 11 studies is available as follows:

Completed Credit
One semester (either Semester 1 or 2) of Year 11 6 months
One full year of Year 11 12 months

Completion of one full year of Year 11 (12 months credit)

To achieve the WACE, a student who is granted a full year of block credit must:
  • meet the assessment requirements in at least 10 course units (up to five units can be endorsed programs and/or VET credit transfer and/or P stage units), which equates to half of the requirement
  • achieve an average of a C grade or better across the best eight course units (from the student’s Year 12 studies)
  • meet the English language competence standard
  • complete two units from an English course
  • complete a pair of List A units and a pair of List B units. If a student’s program comprises VET and/or endorsed programs of 5 or more unit equivalents, then the breadth-of-study requirement for both a List A pair of units and a List B pair of units is waived.

If a student is studying VET and/or endorsed programs and/or Preliminary Stage units, this may reduce the number of course units used in the calculation of the C grade average. If students have been granted a full year of block unit, then the number of course units to be used in the calculation is shown below.

Total number of unit equivalents completed Total number of course units used in the C grade average
0-1 8
2-4 6
5 or more 4

If a student’s program comprises VET and/or endorsed programs of five or more unit equivalents, then the breadth-of-study requirement for both a List A pair of units and a List B pair of units is waived.

Completion of one semester of Year 11 (6 months credit)

To achieve the WACE, a student who is granted one semester of block credit must:
  • meet the assessment requirements in at least 15 course units (up to seven units can be endorsed programs and/or VET credit transfer and/or P stage units), which equates to 75 per cent of the requirement
  • achieve an average of a C grade or better across at least 12 course units of which at least eight must be completed in Year 12
  • meet the English language competence standard
  • complete three units from an English course
  • complete a pair of List A units and a pair of List B units. If a student’s final year program comprises VET and/or endorsed programs of 5 or more unit equivalents, then the breadth-of-study requirement for both a List A pair of units and a List B pair of units is waived.

If a student is studying VET and/or endorsed programs and/or Preliminary stage units, this may reduce the number of course units used in the calculation of the C grade average. If students have been granted one semester of block credit, then the number of course units to be used in the calculation is shown below.

Total number of unit equivalents completed in Years 11 and 12 Total number of course units over which the C grade average is calculated Total number of course units that must be completed in Year 12 and used in the C grade average calculation
0-1 12 8
2-3 11 8
4-5 10 6
6 or more 8 6
Schools should complete the form for Year 11 equivalent studies for a WACE for students who:
  • have completed studies overseas, interstate or through training that are equivalent to the completion of Year 11 in Western Australia, or
  • transfer into the WACE program at the start of a semester and have the equivalent of completion of a semester of Year 11 in Western Australia.

The form is available in section 5.8.1 of the 2012 WACE Procedures File and should be returned to the School Curriculum and Standards Authority by Friday, 25 May 2012.

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Last Updated:09/ 05/ 2012 13:31